This position is responsible for coordinating the daily activities of the accounts receivables staff to ensure proper invoicing within standard policies reflecting customers’ requirements performing accounting functions within the General Ledger in a timely and accurate manner adhering to policies and procedures.
The position exists in small size companies reporting directly to the finance manager as preparation step for career growth to chief accountant in larger companies; for larger companies this position exists if span of control for the chief accountant is more than 10 employees. The team leader strategic impact decisions are taken in coordination with the finance manager as well as the relations with major stakeholders to be handled along with the Finance Manager.
- Support Finance Manager in managing the daily operations of the AR Accounting Staff.
- Follow up regarding the procedures for the Accounts Receivable and the collection process.
- Coordinate the billing amp; Collection operations, implementing and enforcing policies and procedures.
- Coordinate Month-end closing of the billing across the company.
- Manage Sales Officers problem escalation and customer service claims.
- Maintain up-to-date billing system.
- Manage collection of Bad debts.
- Ensure Accountants Enter the Daily transactions in the system.
- Ensure the receipts vouchers are entered daily in the system.
- Manage all customer account reconciliations.
- Monitor customer account details for non-payments, delayed payments and other irregularities.
- Research and resolve payment discrepancies.
- Review AR aging to ensure compliance.
- Reconcile the online deposit system with accounting books system.
- Process adjustments.
- Investigate on the credit and debit note transactions with sales department.
- Maintain the section electronic and manual archiving.
- Assure timely collection of monies due to corporation.
- Monitor and report on deviations from credit standards.
- Assure timely and accurate invoicing.
- Manage cash application making sure all cash receipts are applied properly
- Assure that company standard template regarding invoice sample is in place for every customer.
- Conduct credit checks on all customer, establish and manage limits
- Weekly reporting of invoicing totals/aging totals/cash receipts/invoice adjustments
- Overseeing customer billing and cash receipts processing.
- Manage monthly closing of financial records and posting of month end information; ensure accuracy of financial statements.
- Control all the entries posted by the accountants to ensure proper posting was made
- Maintain general ledger reporting any discrepancies to the Finance Manager
- Maintain chart of accounts reporting any discrepancies to the Finance Manager
- Provide monthly reporting and related general ledger account reconciliations
- Participate in both internal and external audits.
Requirements
Education:
- BA in Accounting or any related field.
Years of Experience
4+ Years in Accounting