Organization profile
Every year, millions of people around the world go missing as a result of conflict, human rights abuses, disasters, organized crime, irregular migration, and other causes. This is a complex global challenge that can be tackled effectively through cross-cutting programs that address a variety of difficult, interconnected issues.
The International Commission on Missing Persons (ICMP) is the only international organization tasked exclusively to work on the issue of missing persons. It works with governments and other stakeholders, including families of the missing, to help them develop and maintain successful missing persons processes. To learn more about ICMP click here.
ICMP is implementing a multi-year project in Iraq to support authorities in their efforts to account for persons missing as a result of armed conflict and violations of human rights.
Position Background
Reporting to the Head of Program, and in close coordination with Corporate Services staff members at ICMP Headquarters, the Finance and Administration Manager's main duties and responsibilities include the following:
Financial Management
- Supervise the Finance and Administration Officer;
- Advise on the implementation of program-related projects from a financial perspective, notably to ensure compliance with ICMP financial rules and regulations and donor financial reporting requirements;
- Manage local bank accounts and imprest accounts in accordance with ICMP financial policies and procedures;
- Ensure the timely payment of Iraq Program vendors/suppliers in accordance with agreed contract terms and conditions.
Administration
- Advise the Head of Program on financial and administrative policies and issues pertaining to the Iraq Program;
- Ensure the provision of reception services, office support functions (housekeeping, repairs, provision of office inventory, mail services, etc) and conference support services;
- Manage Iraq Program facilities, including all offices and staff accommodations, and maintain oversight of contracts and contractors to ensure current and future office and accommodation needs and services are delivered;
- Liaise, negotiate and coordinate with national authorities and partner organizations with respect to administrative and logistical matters.
Procurement and Logistics
- Supervise the Procurement and Logistics Officer;
- Provide advice and guidance to the Head of Program and programmatic and administrative staff on the application of the ICMP’s procurement and contracting policies and ensure procurement and contracting activities are conducted in compliance with the those policies;
- Prepare, manage and implement the Iraq Program procurement plan and lead contracting processes within the Iraq Program, including the preparation of bidding documents, conducting contract negotiations and agreeing contractual terms and conditions.
Information Management
- Supervise the IT Coordinator in Erbil;
- Ensure Iraq Program staff have the necessary IT and communications equipment to perform their duties effectively.
Other related duties as assigned.
- Participate in and contribute to planning initiatives, with particular attention to support areas, for the Iraq program.
Requirements
- Post secondary degree in Business Administration, Finance, Procurement or related field;
- 5 to 7 years of relevant professional experience;
- Professional experience in the field of finance and general administration, ideally including experience working in international organizations;
- Previous management experience, with the ability to lead small teams;
- Expert knowledge of financial, and supply chain management principles and concepts;
- Experience in facilities and office management;
- Ability to identify and analyze problems and to take corrective action;
- Experience with Navision or similar ERP systems is an advantage;
- Knowledge of contracting principles, laws, statutes; proven ability to prepare and negotiate contracts;
- Knowledge of security risk management and risk management concepts;
- Ability and willingness to travel throughout Iraq and regularly between Baghdad and Erbil;
- Ability to meet deadlines, complete projects independently and manage costs and budgets.
Mandatory Requirements
- Possession of a valid driving license
- Professional fluency in written and spoken English; Knowledge of Arabic is an asset;
- Proficiency in Microsoft applications